Bylaws & Guidelines
BYLAWS OF THE GLIDDEN DRIVE ASSOCIATION
1. NAME AND PURPOSES
The Glidden Drive Association, Inc. is a voluntary organization formed for the purpose of promoting fellowship among members, increasing property values, originating and completing projects for the betterment of the community and promoting and advancing the best interests of property owners fronting on Glidden Drive and Glidden Lane.
2-MEMBERSHIP AND DUES
Any person owning real estate fronting on Glidden Drive or Glidden Lane shall be eligible for membership in the association and each said owner shall be entitled to one vote upon payment of annual dues.
The initial membership fee shall be the amount of the fee paid annually by all members for the current year ending May 31. Annual fees as fixed by the Board of Directors shall be increased no more than $5.00 for any year unless approved by a majority of the members present or voting by proxy at the next annual meeting.
3-MEMBERS AND OFFICERS
The management of the affairs of the Association shall be vested in a Board of Directors, consisting of seven members in good standing in the Association. The officers shall be President, Vice President, Secretary and Treasurer. The office of Secretary and Treasurer may be held by one person.
All officers and directors shall be elected by the membership at the annual meeting and shall serve until the next annual meeting and until their successors shall have been elected and shall take office, except that directors shall serve for a three year term.
Election of Directors: If, as the result of an expiring term or otherwise, the numbers of Directors is less than seven at the time of the annual meeting, then openings shall be filled by new Directors, elected by the membership to serve for a term of three years. A “year” means the period from one annual meeting to the next.
Election of Officers: Immediately following adjournment of the annual meeting the newly constituted Board of Directors shall convene to elect from among themselves the President, Vice President, Secretary and Treasurer to hold office for one year until the next annual meeting, said term of office to run concurrently with his or her existing term as Director.
An annual meeting of the Association shall be held at a time and place to be determined by the officers. A notice of time and place will be given, including an agenda, by website to members in good standing. Special meetings may be held when the directors think necessary.
The officers and directors shall meet upon the call of the President or any three members of the Board of Directors, upon at least twenty-four hours’ notice to all members of the Board; said notice to be oral, written, or by website.
At all meetings of the membership or of the Board of Directors, a quorum shall consist of the number of those present or represented by proxy. At all meetings of the Board of Directors, a quorum shall consist of a simple majority of the total number of officers and directors.
The President, with the approval of the Board of Directors, shall appoint the following committees: a nominating committee to present a list of candidates for officers and directors; an auditing committee to report on the correctness of the Treasurer’s accounts; such other special committees as are deemed necessary at any time.
In the event of a vacancy, the unexpired term of an officer or director may be filled by action of the Board of Directors.
No officer or director shall draw any compensation for his or her services except that by action of the Board of Directors, actual expenses or supplies or other items may be allowed.
The Association shall not borrow any money in the name of the Association or subject the assets of the Association to lien without a majority vote of the Association at the annual meeting or at a special meeting called for that purpose. All charitable donations shall be made at the discretion of the Glidden Drive Association Board with primary focus on land and environmental issues and limited to a total of $500 each year per organization.
All funds of the Association shall be kept in a proper bank account and disbursements therefrom shall be made in such manner as may be directed by the Board of Directors. The Board of Directors may require the Surety Bond of any officer handling funds of the Association, in which case the premium therefore may be paid out of the Association’s funds.
9-DUTIES OF OFFICERS AND DIRECTORS
The officers and directors shall have such duties and obligations as are customarily performed by such offices. Questions of interpretation of these bylaws or apparent inconsistencies shall be determined by the Board of Directors.
It shall be the duty of the President to preside at all meetings of the Board of Directors and all meetings of the general membership, and to act as chief administrator of the Association at all times.
It shall be the duty of the Vice President to perform all the duties of the President in the absence of, or the disability of the President.
It shall be the duty of the Secretary to keep the minutes of all Association meetings and to record the same. Approved minutes of the Board and annual meeting shall be posted on the website.
It shall be the duty of the Treasurer to receive and safely keep all funds of the Association and to pay out those funds which are ordered by the Board of Directors. The Treasurer shall make an annual report of receipts and disbursements to the membership, and keep a record of the membership and maintain the record of annual dues paid.
10-ROBERT’S RULES OF ORDER
Robert’s Rules of Order shall govern all situations not otherwise specifically provided in these bylaws.